Procurement and Payment Guidelines
Use the definitions and guidelines below to identify the appropriate document type for the procurement of, or payment for, supplies, furniture, fixtures, equipment and services based on the designated expense code. For more information on expense codes and their appropriate use, contact Budget Administration.
Definitions
Ariba Purchase Requisition (PR):
- PR is submitted for approval prior to purchase. Upon final approval an NSU Purchase Order (PO), is issued to the vendor and an encumbrance is created for the purchase. Upon receipt of the order in Ariba the invoice is matched against the PO and the receipt and processed for payment by Accounts Payable.
Ariba Check Request (CR):
- Payments are made to a vendor based on a vendor Invoice when there is no PO issued.
Concur - Travel Reimbursement:
- Payments are made to the employee based expense reports being submitted.
For more information on Purchase Requisitions, contact the appropriate Procurement Specialist based on the commodity or service required. For more information on Check Requests or Reimbursements, contact Accounts Payable.
To view the list, please click here: Procurement Matrix