OSP Sponsored Award Management Help Desk
Click on the links below for more information on who to contact for help regarding specific actions on your award. For ease of reference, these actions are organized by award stage (award set-up, post award, compliance, and closeout).
| I have a question regarding: | Please contact: |
|---|---|
| Filling out internal OSP forms | Departmental Business Officer / OSP Grant Officer |
| I have a question regarding: | Please contact: |
|---|---|
| Requesting an advanced index number | OSP Grant Officer |
| Requesting an index number after an award is executed | OSP Grant Officer |
| Setting up my F&A/research incentive account | CGA Accountant |
| Requesting a cost-share index number | OSP Grant Officer |
| Requesting a program income index number | OSP Grant Officer |
| I have a question regarding: | Please contact: |
|---|---|
|
Hiring a new employee |
Departmental Business Officer / Human Resources Compensation Department |
|
Developing a job description |
Human Resources Compensation Department |
|
Determining compensation amount |
Human Resources Compensation Department |
|
Hiring a Student Employee |
Departmental Business Officer / Student Employment (Patricia Chin, 954-262-7452) |
|
Assigning existing NSU personnel working on your project to your sponsored account |
Departmental Business Officer |
|
Accessing/training on the ECRT System (for effort certification) |
Effort Coordinator / Central Effort Administrator |
| I have a question regarding: | Please contact: |
|---|---|
|
Issuing a subaward |
OSP Grant Officer |
| I have a question regarding: | Please contact: |
|---|---|
|
Researching/identifying suppliers or service providers (i.e. vendors) needed to conduct the sponsored project |
Office of Procurement Management |
|
Accessing the Ariba System (for charging expenses to awards) |
Office of Procurement Management |
|
Training on using the Ariba System (for charging expenses to awards) |
Office of Procurement Management |
|
Accessing the Banner System (for monitoring expenses) |
Departmental Business Officer |
|
Training on using the Banner System |
CGA Accountant |
| I have a question regarding: | Please contact: |
|---|---|
|
Support and training with NSU technologies (i.e. Blackboard, Banner, Ariba, GoToTraining, MS Office, WebSTAR, NSU Voicemail, Kronos, etc.) |
Access the OI2T Support Portal to submit a ticket |
|
Technical support with computer hardware, software, printers, and other peripheral equipment |
Steve Olivier (Sr. Mgr. Main Campus) 954-262-4525 Brian Foley (Sr. Mgr. HPD & Reg. Campuses) 954-262-4981 |
| I have a question regarding: | Please contact: |
|---|---|
|
Using NSUWorks (free) |
University Archivist |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Interpreting my project digest | OSP Grant Officer |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Interpreting the F&A Cost Recovery Policy | Vice President for Research and Technology Transfer |
| Interpreting procurement policies/procedures | Office of Procurement Management |
| Interpreting financial policies/procedures related to Sponsored Programs | CGA Accountant |
| Interpreting the terms and conditions of my award | OSP Grant Officer |
| Interpreting sponsor regulations | OSP Grant Officer |
| Interpreting OSP policies/procedures | OSP Grant Officer |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Accessing the Ariba System (for charging expenses to awards) | Office of Procurement Management |
| Training on using the Ariba System (for charging expenses to awards) | Office of Procurement Management |
| Accessing the Banner System (for monitoring expenses) | Departmental Business Officer |
| Training on using the Banner System (for monitoring expenses) | CGA Accountant |
| Researching/identifying suppliers or service providers (i.e. vendors) needed to conduct the sponsored project | Office of Procurement Management |
| Determining what Banner expense codes to use | Departmental Business Officer / Budget Office |
| Initiating expenses in the Ariba System | Departmental Business Officer |
| Booking travel | Departmental Business Officer / NSU Travel Office |
| Assistance with determining if an expense is allowable | OSP Grant Officer |
| Provide Banner financial information such as Budget vs. Actual and/or Statement of Expense Reports (for monitoring expenses) | CGA Accountant |
| Monitoring day-to-day expenses on my award | Departmental Business Officer |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Certifying effort/ECRT System | Effort Coordinator / Central Effort Administrator |
| Monitoring commitments on my award | Effort Coordinator / OSP Grant Officer |
| Reconciling certified effort with salary charged | Effort Coordinator |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Purchasing Equipment | Office of Procurement Management |
| Inventorying Equipment | CGA Accountant |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Paying an invoice from a subaward | Departmental Business Officer |
| Monitoring a subaward | OSP Grant Officer |
| Amending a subaward | OSP Grant Officer |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Rebudgeting funds | OSP Grant Officer |
| Prior approval requests/changes to project | OSP Grant Officer |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Submitting/preparing periodic financial reports or invoices | CGA Accountant |
| Submitting/preparing a programmatic report | Departmental Business Officer / OSP Grant Officer |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Patent filing or invention disclosure | Vice President for Research and Technology Transfer |
Compliance
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Research Misconduct | Janice Medina |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Human Subjects Research (Institutional Review Board) | IRB Office |
| CITI Training | IRB Office |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Animal research (IACUC) | IACUC Chair |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Financial Conflict of Interest | Janice Medina |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Biosafety | Biosafety Officer |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Export Controls | OSP Contract & Export Control Manager |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Radiation Safety | Radiation Safety Officer |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Data Open Access Display in NSUWorks (free) | University Archivist |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Request a no-cost extension | OSP Grant Officer |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Stop paying employees on my award | Departmental Business Officer / Effort Coordinator |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Deadlines for submitting final expenses to my award | Departmental Business Officer / CGA Accountant |
| Questions related to understanding financial information in Banner | Departmental Business Officer / CGA Accountant |
| Help me reconcile expenses prior to closeout | CGA Accountant |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Submitting/preparing a final financial report or invoice | CGA Accountant |
| Submitting/preparing a final programmatic Report | Departmental Business Officer / OSP Grant Officer |
| Submitting/preparing a final invention statement | OSP Grant Officer |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Transferring an unused balance on a fixed price award after all of required approvals are in place | CGA Accountant |
| I HAVE A QUESTION REGARDING: | PLEASE CONTACT: |
|---|---|
| Submitting my publication to NSU Works (free) | University Archivist |
Questions/Comments
If your question is not addressed in the above listing, please contact your Departmental Business Officer or OSP Grant Officer.
If you have a question or comment regarding this document, please contact Ashley Whitaker at ashlport@nova.edu.