Posting & Publicity Policies

The university has designed suitable areas in most buildings for the purpose of providing a place to post notices. The purpose of this set of procedures is to outline guidelines for the general posting and distribution of publicity material(s) as well as provide guidelines for the use of designated places within the University Center for the posting of said material(s).

Guidelines

• Publicity materials should not be posted or distributed until appropriate approval has been received.
• All announcements shall indicate the name of the individual or group sponsoring the notice and receive approval from the appropriate facility manager.
• Publicity material(s) shall be posted only on bulletin boards or other approved areas designated in this policy.
• Under no circumstances shall any publicity material be placed, written, or painted upon any surface (interior or exterior) including, but not limited to trees or shrubs, cars, poles, signs, doors, windows, walls, sidewalks, or other campus structures.
• The primary advertising message may not promote alcohol or other drugs.
• Phrases or pictures promoting these substances must be avoided.
• Material must not contain statements or pictures that would reasonably be perceived as offensive or insensitive to any group on the basis or religion, ethnicity, age, disability, gender or sexual orientation.
• Announcements failing to meet these requirements will be removed without notice.
• The distribution of any publicity material(s) shall be consistent with the orderly conduct of the university’s affairs, the maintenance of university property, and the free flow of traffic and persons.
• Efforts must be made to avoid litter.
• Distribution by means of personal solicitation, accosting individuals, hawking, or shouting is strictly prohibited.
• Violations of this policy constitute violations of university policy and will be addressed through the appropriate disciplinary channels.

Designated Locations and Procedures

The University Center is divided into designated areas. Only registered student organizations, academic units, university departments, and approved non-university entities may publicize in the University Center. All publicity intended for the University Center must be approved by the appropriate designated area manager and stamped for posting. The designated areas are:

1. The Student Union (Office of Campus Life and Student Engagement) and University Center Common Areas 
   • Advertisements may be placed on the Engagement Wall (located directly outside of The Market) or any table within the UC Spine Area. This excludes tables within the direct dining area. 
2. The RecPlex – Recreation & Wellness Office Suite 1235
   • Please contact directly for posting policies
3. Arena – Suite 1218
   • Please contact directly for posting policies
4. Shark Dining
   • Please contact directly for posting policies
5. Performing and Visual Arts Department 
   • Please contact directly for posting policies

• For All Areas: Approval of all publicity will be indicated by the placement of an ink stamp on the publicity. The publicity will be approved to be advertised for (14) days from when it is posted. Publicity may be displayed  in the following forms:

NO PUBLICITY IS ALLOWED IN THE FOLLOWING AREAS, but not limited to:

• Any bathrooms in the University Center
• Any University Center Elevators
• Any University Center Walls
• Any University Center Columns

Engagement Wall:

• Easels are not allowed at the North and Main Lobby entrances anymore. The Engagement Wall is the only permitted space for poster boards. 
• All poster boards must be brought to the Office of Campus Life and Student Engagement, who will then have a staff member place the advertisement in the proper location.
• As space is limited, all poster boards are on a first come, first served basis.
• Publicity may be rotated during the fourteen (14) day period at the discretion of the Office of Campus Life and Student Engagement.
• Posters on the engagement wall can stay out for promotion for 2 weeks maximum or until the event advertised is over (whichever comes first). 

Posters/Window Advertisement: (please see below for more detail for all Student Organizations)

• All poster requests must be submitted through SharkHub under the “Registered Student Organization Advertisement Approval” form. Once approved, the approved/stamped poster must be brought to the OASIS (Rosenthal 201) for a team member to hang up. No posters without a stamp will be hung up. No individual should be hanging posters up on their own.
• All requests must be submitted at least 5 business days (Monday-Friday, 9AM-6PM) in advance of the requested advertisement start date. 
• Window/glass posters are only allowed outside Flight Deck and the North Information Desk Glass (need special permission from Campus Life and Student Engagement).  
• All window advertisements are on a first come-first serve basis. 
• All posters placed on the windows of the Flight Deck and North Information Desk Glass must be a vertical six E (34” x 44”) printed poster.
• All posters will be disposed of at the end of the seventh (7^th) day or the day after the event has occurred.

Window Paint: 

• No Window Paint is allowed in any building. If there is window paint found in prohibited buildings, the window paint will be removed, and your organization will be charged for the cleaning fees via facilities.

All other publicity materials (i.e. table tents, floor signs, banners, wall murals, message boards, televisions, easels, displays, etc) must receive written approval from the Director of Campus Life and Student Engagement or designee within the Office of Campus Life and Student Engagement.

The only authorized posting area in the Alvin Sherman Library, Research and Information Technology Center is the bulletin board located in the Entrance/Exit way located on your right as you leave the building. Flyers must be approved by the Office of Campus Life and Student Engagement and should not exceed the dimension of 11”x17”.

• Non-Business Materials must be approved for posting by the representative at the reception desk
• There are plastic sign holders at the entrance of every classroom where you may post flyers (the day of the event only). Tape (of any kind) is not to be used on the wall or doors of the Carl DeSantis Building.
• Only four (4) copies of the material are allowed to be pinned to bulletin board (1 on each board).
• One (1) poster on an easel is permitted if the easel is provided. This is allowed to showcase.
• Twenty-five (25) flyers may be placed on the front desk if they are approved beforehand.

• If you have any questions or require any further information please contact Event Coordinator at (954) 262-1521
• Outside users must first contact the Facilities Management office at (954) 262-8823 to obtain permission to utilize space within the Health Professions Buildings.
• Tape (of any kind) is not to be used on the walls, windows or doors of any of the six buildings in the Health Professions Division. We do provide many bulletin boards throughout HPD areas for information signs or postings that are letter sized. Tripods that are personalized for your program can be set up anywhere, with directions, etc. on the signs at any location, entrances, etc.
• Food and drinks of any kind (water is the exception) are strictly forbidden in many classrooms, all study rooms and all of the auditoriums. These items stain our carpets and cost NSU money for repair or replacement, besides many calls for pest control.
• If you find it necessary to move around the tables and chairs in the classrooms, please be kind enough to return them to classroom style when you leave.
• For information on parking and parking decals, please contact Public Safety at (954) 262-5516 or (954) 262-8999.

• All materials should be submitted to the Office of Information Services in room M305 or ois@nova.edu.
• There are two (2) bulletin boards on the third (3rd) floor that are designated for student postings.
• Flier may not exceed 8 ½ x 11 inches.
• Any flier hung without OIS will be removed.
• Not permitted:
  • Easel posters for student organization events inside the lobby.
  • Postcards, handbills, or table tents on lobby tables.
  • Postings outside the building on posts, railings, tables.
  • Postings inside classrooms.
  • Posting on walls, windows, elevators, and bathrooms.
• Easel displays and tabletop materials inside the first floor lobby are permitted for administrative and academic purposes only. They can be displayed for two (2) weeks, but may remain if space is available. Arrangements must be made through OIS prior to posting.

• All publicity must be reviewed and approved by the Office of the Dean. Fliers that are stamped as approved can be posted on designated bulletin boards in the building. You may contact (954) 262-7563 or go to Room 2020 for approval and additional information.

• If your student organizations was not allocated a bulletin board from the Undergraduate Student Government Association then the only authorized area that you may post flyers is on the second level of the lobby stairway.
• Not permitted
  • Easel posters for student organization events inside the lobby.
  • Postcards, handbills, or table tents on lobby tables.
  • Postings outside the building on posts, railings, tables.
  • Postings inside classrooms.
  • Posting on walls, doors, windows, elevators, and bathrooms.
• Building Contact: Ada Christie (ada@nova.edu)

Any publicity or signage to be posted in the Law Center must be approved by the Facilities Manager or his or her designee. The building Manager will also put up the poster in the Atrium and the Student Vending Area.

All material(s) need to go though Maria Lemme at lemme@nova.edu 

All material will be submitted through the Marketing Manager of Chartwells. The type of publications placed in these areas can/will be limited to table tents, flyers, and posters. The umber of each material will be limited by the number of tables the Manager decides to utilize for advertising at each restaurant.

Student organizations may advertise in The Current at discounted rates. Student organizations may also submit calendar events and news briefs to be published at no cost. Organizations interested in advertising in the newspaper should contact the Business Manager at (954) 262-8461; for all other items, the Editor-in-Chief may be contacted at (954) 262-8455. In order to appear in the next issue, all advertising must be submitted by 5:00 p.m. Wednesday. Advertising Manager or advisor will approve all material submitted.

Student organizations may publicize on WNSU Mako Radio 88.5 FM at discounted rates. Public service announcements are also accepted without any costs. Organizations interested in publicizing on the radio station should contact the Business Manager at (954) 262-8457. Content is approved by Michelle Manley. Rates can be found at https://www.nova.edu/makoradio/services.html.

Deadlines depend on the desired amount of “air time.”

• Student organizations can advertise events on the University’s web calendar
• Official student clubs or organizations sponsored by the University may create and maintain web pages with the organization as the focal point. A designated club member possessing the requisite computer skills must be appointed by the club or organization to serve as the webmaster. The webmaster will be responsible for creating and maintaining the organization’s webpage with approval from the Office of Campus Life and Student Engagement.
• More information and the policy on the use of material in web pages can be found at https://www.nova.edu/hr/policies/copyright-patent.html
• For assistance with print and non-print copyright clearances, call Media Services at (954) 262-4920. Individuals and departments creating web pages must secure rights to all material copyrighted by others, including but not limited to, text, images, and sounds, before using such material for their web pages.
• If there are any questions regarding copyright permission of Publications Department at (954) 262-8850 for guidance.