50 Nova Southeastern University Student Handbook d. R ight to an impartial process—Students/student organizations who believe that the judicial officer has a conflict of interest, which prevents them from conducting the student conduct process in an impartial manner, should notify the judicial officer of such allegation, along with any supporting information, in writing, prior to the occurrence of the student judicial conference/proceeding. In such circumstances, an independent administrator will be appointed by the vice president of Student Affairs to review such claims and make a determination if a conflict of interest exists. If the determination is made that a conflict exists, the vice president of Student Affairs will designate a replacement judicial officer to complete the student conduct process. If a determination is made that no conflict exists, the student conduct process will continue with the original judicial officer. Scheduling Purpose—Ensure that the student-conduct process is timely. Procedures • An email will be sent requesting the student(s) availability for the judicial conference/proceeding and premeeting, if applicable. • If the student fails to respond within 48 hours, the premeeting and judicial conference/proceeding will be scheduled for the student(s) according to the availability of the hearing officer(s). • The student(s) will be notified of the scheduled premeeting and judicial conference/proceeding with all relevant details. • If the conference/proceeding is scheduled during the student’s class, a request for an excused absence will be submitted to the student’s professor on behalf of the dean of students. • If a student fails to attend a scheduled premeeting, the student will be deemed to have waived their right to a premeeting. • If a student fails to attend a scheduled judicial conference/proceeding, the judicial conference/ proceeding will be held in absentia. Adjudication Process Premeeting Upon receipt of the reported incident(s), the dean of students will conduct an investigation into the allegations. The dean of students has the discretion to designate another individual to conduct the investigation. Upon completion of the investigation, the dean of students will contact the student/ student organization to schedule a premeeting in the case of an administrative judicial proceeding, or to schedule the judicial conference. The purpose of the premeeting is to discuss the adjudication process and to answer any questions the student/student organization may have. Students/student organizations are required to attend a premeeting for violation(s) that may lead to suspension, dismissal, or expulsion (i.e., administrative judicial proceedings). Students have the option to request a premeeting for violation(s) that do not lead to suspension, dismissal, or expulsion (i.e., judicial conferences). Students/student organizations requesting a premeeting prior to their judicial conference must contact the dean of students to schedule it. Where a premeeting occurs, students/student organizations have the option to submit a written statement to the dean of students within five days of the premeeting for consideration.
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