Dr. Kiran C. Patel College of Osteopathic Medicine (KPCOM)—Graduate/Professional Degree Programs 2024–2025 201 Voluntary break in enrollment: To resume the program, the student is required to contact the program director and review the student’s ongoing academic plan. c. Course Status During an Administrative Break in Enrollment If a student will be on an administrative break in enrollment for 50 percent or more of any course (miss half or more of a course), the student will be withdrawn from the course(s) (see the Withdrawal from a Course section in this handbook). In all such cases, a grade of withdrawal (W) will be noted on the student’s transcript. In such cases of withdrawal from a course, the student must repeat the course in its entirety during the next course offering, after returning from administrative break in enrollment, and will receive the earned grade. Until the course is repeated, the student may not progress to the next class year of study. If a student did not begin one or more courses during the semester in which the student begins the administrative break in enrollment, those courses will not be reflected on the student’s academic record and transcript. If a student will be on an administrative break in enrollment for less than 50 percent of any course (miss less than half of a course), the student will be issued a grade of in progress (IP) for the course(s). The course director(s) involved will be notified and consulted regarding possible dates of return and time allowed for making up missed coursework and examinations. While on an administrative break in enrollment, a student is not eligible to attend any class or laboratory session, make up incomplete class work, or take any class examinations. A student requesting an administrative break in enrollment beyond one year in length must meet with the Student Progress and Advising Committee (SPAC), who will make a recommendation to the dean regarding resumption of the program. d. Communication with the KPCOM During a Leave of Absence/Administrative Break in Enrollment A student who is on an LOA or an administrative break in enrollment must communicate every two months with the KPCOM Office of Student Affairs for the duration of the LOA/administrative break in enrollment. This communication is to be initiated by the student and occurs during the first week of every other month, starting with the month following the onset of the LOA/administrative break in enrollment. Failure to report may result in the student being referred to the SPAC for disciplinary action. e. Leave of Absence Records Leave of absence/administrative break in enrollment records, and the date of each determination, shall be placed in the student’s permanent record. 16. Withdrawal from Program A student enrolled in the program may voluntarily withdraw and surrender all rights and privileges as a student enrolled in the program. The student must complete and sign a program withdrawal form, which is available in the program’s department office.
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