Dr. Kiran C. Patel College of Osteopathic Medicine (KPCOM)—Graduate/Professional Degree Programs 2024–2025 200 • Students withdrawing from a course after the drop/add period has ended will receive a notation of withdrawn (W) on their transcript. • No withdrawals will be allowed once there are only three weeks left in a course. A student failing to complete a course at that point will receive the grade earned at the end of the course. 15. Leave from Studies It is recognized that students may need to temporarily discontinue all coursework (which includes clinical rotations) either voluntarily or by administrative action. This can occur through a leave of absence (LOA) or an administrative break in enrollment. a. Leave of Absence (LOA) A leave of absence (LOA) is a university-approved temporary period of time during which the student is not in attendance but is not considered withdrawn from the university. Students who experience extenuating and unavoidable circumstances that prevent them from maintaining an active status through continuous enrollment must consult with the KPCOM Office of Student Affairs to determine whether their circumstances warrant an LOA request and to discuss the impacts of an approved LOA on their degree/program completion, academic standing, course grades, and conditions for return. Financial aid recipients who wish to request an LOA must also consult with a financial aid counselor to learn about impacts on their financial aid eligibility. An LOA request must be submitted at least 14 days prior to the beginning of the semester/term for the leave. Leaves requested after the semester/term has begun will be considered for approval only in a documented extreme circumstance. An approved LOA may be granted for up to 180 days within a 12-month period. For more details, including the Leave of Absence Request Form, visit the Office of the University Registrar’s website at nova.edu/registrar/policies/leave-of-absence-policy.html. b. Administrative Break in Enrollment An administrative break in enrollment may be voluntary or may be imposed by the dean. A student requesting a voluntary administrative break in enrollment must complete the proper paperwork obtained from the program office. Additionally, a student must meet with a counselor in the Office of Student Financial Assistance to establish the parameters of the financial aid. The financial aid of a student on an administrative break in enrollment will be adjusted accordingly, which may require a return of previously disbursed money. A student will not be able to obtain financial aid during an administrative break in enrollment regardless of the reason for the administrative break in enrollment. During an administrative break in enrollment, the student must follow the prescribed instructions and requirements associated with the administrative break in enrollment and, if applicable, complete rehabilitation or treatment for the reason that precipitated the necessity for the administrative break in enrollment. If the administrative break in enrollment was imposed by the dean, the student is required to contract the program director to resume the program. The student must show that the preestablished instructions and requirements have been met and that there is a reasonable likelihood that the previous problem(s) will not recur. The program director will also review the student’s academic plan.
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