11 This letter will include: a. A brief description of the reported incident(s). b. The alleged Code violation(s). c. The requirement for the chapter to respond within five (5) business days to schedule the administrative conference. If the organization fails to respond, a decision may be made in default based upon the information available at the time of the conference. (7) Adjudication. Initial resolution and assignment of Action Plan. a. Organizations accused of violations will have an administrative conference with the Coordinator of Fraternity and Sorority Engagement from the FSL Office. b. At this administrative conference, the organization will be given a chance to review relevant materials and formally respond to all allegations. The Coordinator of Fraternity and Sorority Engagement has the discretion to protect the identity of complainants and/or witnesses when there is a risk of retaliation, harassment, or abuse. Additional personally identifiable student information may be redacted in accordance with the Family Educational Rights and Privacy Act (“FERPA”). The administrative conference shall be internal, private, and closed to non-university personnel. Legal representation or any other form of representation is prohibited during the hearing. This conference will include an opportunity for the student organization to present any additional information and present any witnesses if necessary. Student organizations wishing to present witnesses must provide a list of all witnesses to the Coordinator of Fraternity and Sorority Engagement no later than 48 hours prior to the Administrative Conference, which should include a brief description of the witness’s anticipated testimony. Witnesses must be able to provide firsthand, relevant information regarding the case. Character witnesses are not accepted. Witnesses will be interviewed at the discretion of the Coordinator of Fraternity and Sorority Engagement. c. Following the conclusion of the Administrative Conference, the Coordinator of Fraternity and Sorority Engagement will reach a decision regarding whether the organization is responsible for the alleged misconduct and if so, the Coordinator will assign an appropriate sanction to the organization. An official decision via an Official Decision Letter will be emailed to the chapter president, the local advisor, and the inter/national organization. (8) Action Plan (Sanctions). An action plan is a combination of administrative actions and educational, reflective, and/or restorative outcomes. In deciding upon an Action Plan, the FSL Office considers precedent, organizational accountability, self-sanctioning, the severity of the offense, and organizational conduct history. Incomplete or overdue action plans may result in additional conduct action and immediate restrictions being placed on the organization. Each action plan will include an administrative action. Sanctions include, but are not limited to: • Conduct Reprimand: A formal warning • Disciplinary Probation: Notice that subsequent violations may result in separation from NSU. • Loss of Privileges: Restriction on use of resources or privileges afforded to FSL organizations. • Social Restrictions: Restriction on permitted social activities.
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