College of Dental Medicine (CDM)—Predoctoral Program 2024–2025 144 on their participation in the SPC, may attend Appeals Board hearings, but will not participate during the vote of the Appeals Board’s decision. These individuals will be nonvoting board members, shall serve only in an advisory capacity, and may be present during the entire hearing. 4. Appeals Board Hearings Protocol and Procedure The following protocol and procedure applies to Appeals Board hearings involving predoctoral students: • The student will be notified at least three business days (excluding official school holidays and weekends) in advance of the date, place, and time of the hearing in writing, either via email to the student’s NSU email address, certified mail to the student’s address on file with the university, or via hand delivery with receipt. The student may waive the three business days requirement. • If a student has been properly notified to appear at the Appeals Board and fails to appear, it can be considered that the student has forfeited the right to appear at the meeting, and the Board will consider the information that is available to it when rendering a decision. • The Appeals Board hearing will proceed under the direction of the chair. • A quorum must be present to convene an official appeal hearing and will be constituted by 50 percent or more of the voting membership including the chair. • The student will provide the Appeals Board chair with a list of any witnesses the student may have, in writing, no later than one business day before the hearing date. Only witnesses with direct information related to the dean or SPC’s failure to adhere to the policies and procedures of the university, the HPD, and/or the CDM in making decision(s)/recommendation(s) will be considered. • The student will be present only during the student’s testimony. The student is not permitted to be present during the questioning of any witnesses or to question any witnesses during the hearing. • Witnesses, if any, may be present only during their testimony. Each witness will be housed in a separate waiting area to avoid any contact among witnesses or with the student. • The Appeals Board may question any witnesses present during the hearing. • The Appeals Board will have the option of calling additional witnesses. • All participants in these proceedings are cautioned to maintain the highest degree of confidentiality and integrity (consistent with the university’s policy, practice, and procedure) throughout the Appeals Board’s investigatory and deliberatory sessions, as well as after the conclusion of the proceeding. The confidentiality afforded to these proceedings does not expire, and violators may be subject to disciplinary action. 5. Appeals Board Hearing Process • The chair will convene the hearing with only Appeals Board members present. • The chair will advise the Appeals Board members of the violation(s) and the dean’s decision, review the evidence, respond to any questions, and provide opportunity for preliminary discussions.
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