College of Arts, Humanities, and Social Sciences Catalog 2016

23 The dates for withdrawing from a course are identified on the Academic Calendar. Withdrawal from a course during the timeframe designated on the Academic Calendar shall lead to a W being placed for that course on the transcript. If a student does not participate in a course during the first two weeks, that student will be dropped from the course, per university registrar guidelines. A student will only be permitted to petition and receive consideration for a retroactive drop, withdrawal, or refund for a course no more than 30 days after the end of the term if he or she has extremely extenuating circumstances and provides the appropriate documentation (e.g., medical records, death in family, etc.) Refund Schedule (Graduate students only) The following schedule applies to refund payments for each class: Drops during the first week of the class in which it begins: 100% refund Drops during the second week of the class: 75% refund Drops during the third week of the term: 50% refund Drops during the fourth week of the term: 25% refund Changes to course registrations will not be accepted 30 days after each semester ends. Students are responsible for reviewing their registration and academic records each semester for accuracy. Withdrawal deadline is three weeks before the end of the class: No Refund Call the program office and/or notify the instructor concerning unanticipated withdrawals (e.g., sudden illness) or class absences. For advisement on withdrawals and refunds, contact the program office. Cancellation of Classes The university reserves the right to cancel any class. If a class is cancelled and a replacement is not offered, students will receive a full refund of tuition paid for the cancelled class. Incomplete Grades A student can request an incomplete grade under certain, extenuating circumstances when unable to complete all course requirements within the term registered. An incomplete grade may be granted only if the student is maintaining a passing average on all required course work up to the point of the request. Students, rather than faculty, must initiate a request for an incomplete grade. A student must discuss with their instructor the need for an incomplete in the course; then make a formal, written request to their instructor for an incomplete grade. Such requests, unless there is an unexpected medical emergency, must be approved two weeks before the last regularly scheduled class (refer to the CAHSS Academic Calendar). The Incomplete Grade Request Form must include a detailed description of the work that needs to be completed, the term, expected completion date, and any other information agreed to by the student and instructor. Signatures must be completed prior to a final approval and filing the originally signed form with the Program Coordinator. To review an Incomplete Grade Request Form visit http://CAHSS.nova.edu/Downloads . An incomplete, noted as “I” on the student’s transcript is for a period of one term only. It is the responsibility of the student to work with the instructor and submit completed work at