Policies and Procedures

Room Reservations Policies

Priority

Priority for the University Center & Rosenthal will be given on a first come first serve basis. Room Reservations need to be placed 10 business days in advance for approval. Once a reservation is made through the Office of Student Activities (OSA) the organization will receive a confirmation.

Please note event maybe postponed or moved if there is a request by the University President or Dean of Students Office.

Hours

Don Taft University CenterThe Flight Deck Rosenthal Student Center

Open 24 hours

Fall Semester
M – F, 11:00 a.m. – midninght
S – S, 11:00 a.m. – midninght

Winter Semester
M – F, 11:00 a.m. – midninght
S – S, 11:00 a.m. – midninght

Fall & Winter Semester
M – F, 8:30 am – 12 midnight
S – S, Closed

Summer
M – F, 8:30 am – 6:00 pm
S-S, Closed

*Hours are subject to change, please check www.nova.edu/studentactivies for updated information.

Space and Capacity

Don Taft University CenterThe Flight DeckRosenthal Student Center 
  • 2nd Floor Lounge - 200
  • 3rd Floor Lounge - 50
  • Atrium
  • North Lobby
  • East Lobby
  • The Pit
  • West Circle
  • North Circle
  • Shark (East) Circle
  • Flight Deck Patio - 200
  • Flight Deck Patio - 150
  • 200 - 50
  • 204 - 10
  • 210 - 8
  • 211 - 8
  • 216 - 6
  • 218 - 16

The scheduling of events for OSA recognized student organizations and departments within the Division of Student Affairs (DOSA) is facilitated by the Office of Student Activities.

  • All requests must be submitted via the Room Request Form on the Student Activities website (www.nova.edu/studentactivities/forms).
  • All requests must be made at least 10 business days prior to the event date and no more than 90 days in advance. 
  • Student Activities reserves the right to deny requests for space not submitted 10 business days prior to the event date.
  • Use of this space is subject to the approval by the Director of Student Activities or designee.
  • Please note the University Center 2nd Floor and 3rd Floor area is accessible to the NSU community at all times.  Therefore, blocking of stairwells and other entrances/exits to the Performing Visual Arts that interferes with normal classroom activity is not permitted at anytime.
  • The use of loud/amplified sound equipment on the 2nd Floor Lounge area must be approved by the Director of Student Activities or designee.
  • Space near the Performing Visual Arts Theater will not be permitted to have access to the space one hour before or following a performance in the PVA.

Study Rooms

  • Smaller rooms in Rosenthal may be utilized by NSU students for studying.
  • Rooms may only be reserved the day of for studying purposes.
  • Student will need to come to UC 1235 (OSA) to reserve the space.
  • Space may be reserved for only 4 hours at a time
  • All belongings should be monitored at all times

Outside Organizations

For outside agencies there is a nominal fee to use the Rosenthal Spaces.  Please first contact the Office of Facilities Management via their website (http://www.nova.edu/facilities/index.html) to fill out the necessary paperwork.  A Facilities Request form must be completed and submitted to the Office of Facilities Management along with proof of insurance coverage.  The requests will be reviewed on a case-by-case basis to determine space availability and fit with the intended purpose of this space. Once completed, please contact Student Activities to continue your request.

Private Events

  • Organizations/Departments may reserve the Flight Deck for private events
    • IOC Recognized Student Organizations - $25 per hour
    • Organizations or Departments/Colleges/Schools - $75 per hour
  • Event Organizers are to meet with the Flight Deck Staff and Security prior to the event
  • Student Organizations will need to have 6 sober monitors to assist with the regulation of the event
  • There will be one point of Entry and Exit for events, other than exits used for emergency purposes only.
  • Individuals can only enter the Flight Deck during private event with a Nova Southeastern University issued ID or an official government issued ID.
  • No one shall be allowed to enter the premises without an ID.
  • Anyone appearing to be intoxicated or under the influence will not be permitted to enter the event. 
  • A third party security personnel is to check and verify the validity of the ID.
  • Individuals 21 years of age or older, shall receive a wristband displaying “21 or Older.”
  • Individuals 17-20 years of age shall receive an unmarked wristband.
  • All wristbands, displaying “21 or Older,” are to be marked with number.
  • All alcoholic beverages will be distributed in cups.
  • All cups distributed, are to be marked with the number that identifies its purchaser, utilizing the individualized number on his or her wristband.
  • Any individual found in possession of cup not displaying his or her individualized number will be asked to leave the event. Also, the original purchaser of the cup, found in the possession of another, will be asked to leave the event.
  • Cups will only be utilized for Alcoholic beverages.
  • Anyone under the age of 21, with a cup, will be asked to leave the event.
  • Bartenders are to record when an individual displaying an “over 21” wristband purchases a drink. There is a maximum alcoholic distribution of four drinks per person (one per hour).
  • No alcohol is to leave the immediate vicinity of the event.
  • The use of outside alcoholic beverage is strictly prohibited during events.
  • Any individual found with outside beverages will be asked to leave the event.
  • No liquids, bottles or backpacks are permitted in event.
  • If an individual leaves the event with a purchased drink, he or she will not be permitted to reenter the event with the drink. NO EXCEPTIONS.
  • Last call will be at 1:15 am and the last alcoholic beverage will be served at 1:30 am.

Violence/Occupancy/Emergency Situations

  • If any form of violence occurs during the event, the Office of Student Activities staff may end the event.
  • If capacity is exceeded, individuals are to be routed to the patio, until the otherwise determined by the Office of Student Activities’ staff.
  • Emergencies are to be handled by the third-party aids (Security) or Davie PD.
  • In emergencies, the Office of Student Activities’ Graduate Assistants and Professional staff will have full authority on decision making.

Communication

  • Any communication the third-party aid deems necessary to the group hosting the event will be filtered through the Nova Southeastern University’s Professional staff on duty.

Shark Circle (East), West & North Circle

  • The scheduling of events for the outside circles will be handled by the Office of Student Activities.
  • Use of this space is subject to the approval by the Director of Student Activities and Facilities Management or designee.
  • All requests form must be submitted via the Room Request Form on the Student Activities website (www.nova.edu/studentactivities/forms).
  • Major University wide events in the University Center will take priority and groups may be asked to reschedule the event
  • All usage requests must be made at least 10 business days prior to the event date and no more than 90 days in advance.  OSA reserves the right to deny requests for space not submitted 10 business days prior to the event date.
  • All decorations must be approved prior to and completely removed immediately after the event
  • Vehicle stereos may not be used as a source of music for the event
  • Student Organizations may be required to request security at the event

Reservation Hours

East Circle West Circle North Circle

Sunday – Thursday – 4:30 PM – 11:00 PM
Friday and Saturday – 4:30 PM –12:00 AM

Sunday – Thursday – 4:30 PM – 11:00 PM
Friday and Saturday – 4:30 PM –12:00 AM

Sunday – Thursday – 4:30 PM – 11:00 PM
Friday and Saturday – 4:30 PM –12:00 AM

Shark (East) Circle (only)

  • Public Safety will close the circle in front of the Shark Fountain (this will still allow Shark Shuttles to drop-off and pick-up)
  • No vehicles are permitted in any areas of the east traffic circle at any time while the event is in progress, unless approved in writing by OSA.
  • Nothing may be placed in the Shark Fountain without prior written approval from Facilities Management
  • Attendees and their guests are prohibited from entering the Shark Circle at any time.

Outside Organizations

For outside agencies there is a nominal fee to use the 2nd Floor Lounge area.  Please first contact the Office of Facilities Management via their website to fill out the necessary paperwork.  A Facilities Request form must be completed and submitted to the Office of Facilities Management along with proof of insurance coverage.  The requests will be reviewed on a case-by-case basis to determine space availability and fit with the intended purpose of this space. Once completed, please contact Student Activities to continue your request.

Equipment Rentals

  • All student organizations registered with the Office of Student Activities as well as DOSA are exempt from costs for rental, BUT NOT from cost for the additional supplies. All other departments or outside organizations will incur both charges.
  • Students are responsible for pickup of ice from the Flight Deck for use in the snow cone machine. This is free of charge but a cooler will not be provided unless otherwise specified.
  • Equipment must be picked up and returned to the Office of Student Activities between the hours of 9am and 5pm.  Reservations are due 10 business days prior to your event, and payment is due with pickup unless being paid with an account number. If the event is on a weekend, the equipment must be picked up Friday by 5pm and returned the following Monday by 9 am. Organizations failing to do so will be charged a fee of $15 per late day.
  • Stage pieces will be set-up by the office staff for events in the UC, Rosenthal and Flight Deck. If the event is in a different venue on campus, please let the Office of Student Activities know so that accommodations can be made.
  • Payments can be made with a check, cash and/or an RSO, student, or department account number. Payments made by check or cash are due at pickup. Payments made by account number will be charged after returning the equipment.
  • The undersigned takes full responsibility for any damage to the item rented that may occur during use and hereby agrees to reimburse the Office of Student Activities for all costs to repair or replace the item.  
  • Machines are not provided on a cart – make sure you have someone capable of moving the machines. User is also responsible for making arrangements for electrical access for the machines.
  • The Office of Student Activities, its employees, and NSU is not responsible for any injuries that may occur while the machine is in operation.
  • User should advise the Office of Student Activities staff immediately of any difficulties, damage or malfunction with the items rented at the time of occurrence at 954-262-7288.
  • All machines and equipment must be cleaned prior to being returned. Groups returning un-cleaned equipment will incur a $50 cleaning fee.

Work Orders

  • All work orders for this space (tables, chairs, podium, etc.) must be submitted through the Room Request Form 10 business days prior to the event
  • Work orders for NSU departments besides registered student organizations and the Division of Student Affairs must go through their own point of contact (POC.)
  • Once the work order is submitted to Facilities, you will receive a written confirmation; any changes must be put in writing 72 hours in advance.
  • Facilities will be responsible for setting up and breaking down of the event per the work order.
  • Only registered student organizations or departments of the Division of Student Affairs may utilize DOSA furniture located in the University Center. 
  • DOSA furniture must be requested in the work order and cannot be guaranteed due to first come/first serve basis. 
  • DOSA furniture is not to be removed from the University Center and must be returned to storage immediately following the event. 
  • Depending on the nature of the request, there may be charges incurred for rentals and staff time, etc.

 Outside Organizations

  • Any event involving public (even though sponsored by a Nova entity) must go through facilities.  The reservations must be completed on the Facilities website.
  • All reservations and work orders will be completed by facilities.  Facilities Office is responsible for confirmation of reservation and work order as submitted.
  • For outside agencies there is a nominal fee to use the 2nd Floor Lounge area. 
  • A Facilities Request form must be completed and submitted to the Office of Facilities Management along with proof of insurance coverage.
  • The requests will be reviewed on a case-by-case basis to determine space availability and fit with the intended purpose of this space