Accounts Payable

Procedures for Payment of Hotel Invoices

Exempt States

Prepare a check request supported by a conformation from the hotel showing the amount due (number of nights X the daily rate). This request should be submitted ten working days prior to your stay. Accounts payable will inter office the check to you along with the applicable state exemption certificate. If you do not use the advance payment, then return the check to accounts payable.

The following states are tax exempt:

  • Colorado
  • Connecticut
  • Florida
  • Indiana
  • Kansas
  • Kentucky
  • Maine
  • Michigan
  • Mississippi
  • Missouri
  • New Jersey
  • New York
  • Ohio
  • Rhode Island
  • Tennessee
  • Texas
  • Utah
  • Wisconsin

Non-Exempt States

The traveler may use the University Corporate Card, as well as, his or her own credit card for payment of the hotel. The traveler will be reimbursed by submitting a travel expense report supported by the hotel folio bill to accounts payable.

Any questions should be referred to the accounts payable manager at (954) 262-5242.